QUOTING & INVOICING
Quote it.
Invoice it.
Insta Quotes writes the quote and then turns it into the invoice. Same line items, same GST, no double entry. A proper tax invoice with your ABN or NZ GST number and your bank details on it, built for Australian and New Zealand tradies.
NO CREDIT CARD REQUIRED
The quote and the invoice are the same job
One set of line items
The invoice is built from the accepted quote: same labour, same materials, same markup, same GST treatment. Nothing gets re-typed, so nothing drifts.
A tax invoice that stands up
Your logo and business name, your ABN or NZ GST number, itemised lines, the GST split, and a due date. Not a spreadsheet with a total on it.
Your bank details on it
BSB, account name and number, and PayID print on the invoice, so the client can pay it without ringing you to ask where to send the money.
Deposit before you start
Set a deposit and the client pays it through Stripe the moment they accept the quote. The job is committed before the first invoice goes out.
Stage invoices for progress claims
Raise a stage invoice for a percentage of the job total. Each one is its own numbered document under the parent invoice.
Push to Xero
Connect Xero and send the invoice across to your accounts, on Tier 2 and above.
How it works
Quote it
Talk, photograph or type the job. The AI returns an itemised quote with labour, materials, markup and GST in about 30 seconds.
Get it accepted
The client opens a private link, accepts online, and pays a deposit through Stripe if you have set one.
Invoice it
Mark the quote accepted and the invoice is created from the same line items, ready to email as a branded PDF or push to Xero.
Why one tool beats two
Most tradies quote in one place and invoice in another, then spend Sunday night copying line items between them. That is where the money leaks: a materials line missed, GST rounded twice, a variation quoted but never billed. When the invoice inherits the quote, the job gets billed for what was actually agreed.
The front half of that pipeline is AI estimating, and the middle is online quote acceptance with a deposit. See how the whole stack compares on the comparison page.
Common questions
What is the best quoting and invoicing software for Australian tradies?
Insta Quotes covers both ends on one set of line items: AI builds the quote in about 30 seconds, and once the quote is accepted the invoice is created from the same items. It issues a proper tax invoice with your ABN, itemised GST and your bank details, and pushes to Xero on Tier 2 and above. Tradify, ServiceM8 and Xero all do quoting and invoicing too; Insta Quotes is the one that writes the quote for you, from A$29/month.
Do I need separate quoting and invoicing software?
No, and running two tools is where the double entry comes from. Re-keying an accepted quote into an invoicing app is how the numbers drift, the GST gets rounded twice, and the job gets billed for the wrong amount. In Insta Quotes the invoice inherits the quote's line items, labour, materials, markup and GST treatment.
Does an accepted quote turn into an invoice?
Yes. When you mark a quote as accepted, Insta Quotes creates the matching invoice for you, numbered in your own invoice sequence, with the same line items and a 14-day due date. If an invoice already exists for that quote it will not create a second one.
Is it a proper tax invoice with ABN and GST?
Yes. The invoice PDF carries your business name and logo, your ABN in Australia or GST number in New Zealand, the itemised lines, the GST split, and your payment details: BSB, account name and number, and PayID. If you are not GST-registered, no GST line is shown.
Can I invoice a job in stages?
Yes. You can raise stage invoices against a job as a percentage of the total, which is how progress claims usually run on a longer build. Each stage invoice is its own numbered document under the parent.
Does it work in New Zealand?
Yes. NZ tradies quote and invoice in NZD at 15% GST, with a GST number instead of an ABN. Australian tradies quote and invoice in AUD at 10% GST with an ABN. The subscription itself is billed in AUD in both markets.
Does it sync with Xero?
Yes. You can connect Xero and push an invoice across, so your accountant sees it where they expect it. Xero sync is available on Tier 2 and Tier 3.